Office Manager/Cost Controller

Affect Group is New York based General Contractor and Real Estate Developer. We are seeking an office Manager.

     Responsibilities:

• Coordinate and organize office activities
• Oversee stock of office supplies
• Coordinate inbound and outbound office mail
• HR
• Review and record invoices from vendors to ensure accuracy in billing
• Process expense reports from employees Identify discrepancies and escalate in appropriate manner
• Have knowledge of approved vendors and policies to avoid paying unauthorized invoices and expenses
• Maintain 1099s and generate report at year end
• Process monthly billing including AlA requisitions, lien waivers, etc
• Maintain up to date insurance with vendors and subcontractors
• Project Job Costing and Monthly reporting
• Negotiate terms with the vendors as needed.
• Purchase material orders as needed.

Qualifications

• Experience with administrative and clerical work Proficiency in Microsoft Office suite, Procore and Quickbooks Online
• Strong communication skills
• Strong ability to multitask
• Friendly and upbeat demeanor
• 1 – 2 years in accounting or related field
• Strong understanding of General Ledger system and Accounts Payable processing
• Strong organizational, analytical and recording skills
• Detail oriented
• Proficient in Microsoft Office suite
• Salary Range: $65-$75k + benefits
• Send resumes to info@affect-group.com